Collect the trip money. Never chase a payment again.
Voila Trip is your trip collection platform: one page where your group signs up, pays on a monthly plan, and signs the paperwork — for band trips, class trips, team travel, and getaways with your own crew. Every dollar sits on a ledger everyone can see.
See the whole thing in 74 seconds.
Create a trip, share one link, and watch the money collect itself — deposits, monthly installments, permission slips, and a ledger parents can trust.
One tool for everything your group collects.
A trip, a fundraiser, and a uniform fee are the same job: collect the right amount from the right families, on time, with a record. Voila Trip treats them that way.
Click around a real trip page.
Two samples, end to end — the page families see, the sign-up, and the private balance page every family gets.
$1,150 split into a deposit + 6 monthly payments, permission slips signed online, 52 seats with a waitlist.
Open the sample →
$2,400 per traveler on a friendly monthly plan — for the brave soul who collects money from their friends.
Open the sample →Both samples are clickable end to end — register a fake student, then peek at the private page every family gets.
Set it up once. The follow-up runs itself.
Create your collection
A trip, fundraiser, or fee. Set the price, the deposit, the installment schedule, and the refund policy — in the browser, in minutes.
Invite your families
Each family gets a personal link. No account to create, no app to download, no password to forget — it just opens.
Payments collect themselves
Autopay runs each installment when it's due. Missed payments retry automatically and nudge the parent — you only hear about it if it stays stuck.
Watch one dashboard
Who's paid, who's signed, who's behind — plus the trip balance, down to the cent, reconciled nightly against Stripe.
Parents get a link, not another login.
One personal page per student. Everything a parent needs, nothing they have to remember.
See the balance
What's been paid, what's left, and every transaction behind it — their slice of the same ledger you see.
Pay now or autopay
Pay an installment on the spot, or save a card once and let the schedule handle the rest.
Sign forms online
Permission slips and medical forms signed from a phone in under a minute — no printer, no backpack mail.
Trip-day alerts
"Bus is 20 minutes out" — organizer broadcasts by text, straight to the families who opted in.
See the itinerary
Dates, destination, and the day-by-day plan — always the current version, never a stale PDF.
Fundraising credits count
Car-wash and candy-bar earnings post to the student's balance, clearly separated from cash paid.
We can plan the whole trip, too.
Voila Trip is built by a working group-travel team. Hand us the destination and the dates, and we'll book the hotels, the buses, and the activities — then set up your collection page so families just pay and sign. You share one link and chaperone.
Every dollar on a ledger. Nothing on a promise.
Group money has a trust problem — treasurers burn out, parents wonder, and one shoebox of receipts ruins a season. Voila Trip's answer is structural, not a pinky-swear.
An append-only ledger
Every payment, credit, refund, and payout is a permanent entry. Corrections are new entries — history is never rewritten.
The money goes to your account
Payments land directly in your group's own bank account — we never hold your funds. Your money, your account, with a ledger everyone can see.
Reconciled nightly
Our ledger is checked against Stripe's records every night. If a cent disagrees, we investigate — not you.
Refunds by the rules
Your refund policy is set up front and applied consistently — against what each family actually paid in cash, not their fundraising credits.
Built for the person who got voluntold.
Band directors, treasurers, team managers — the job landed on you. These are the tools that make it a small job.
Who's paid, who's signed
The two questions that eat your evenings, answered on one screen — with one-tap reminders for the stragglers.
Deposits & installments
Split a $900 trip into a deposit and monthly payments. Waive, extend, or adjust per family when life happens.
Rooming & bus lists
Generate room and bus groupings from your roster, drag to adjust, and export for the chaperone binder.
Fundraising credits
Post fundraiser earnings to student balances in bulk. Parents see credits reduce what they owe, automatically.
Broadcast alerts
Text every family — or just bus 2 — from the dashboard on trip day. Every message is logged.
Handover-proof records
When your term ends, the next treasurer inherits a clean, complete history — not a shoebox and a shrug.
Your next trip could run itself.
We're onboarding a small group of band and school programs first. Tell us about your group and we'll set you up personally.